Short answer: Trainual doesn't show prices on its website anymore; you get a quote after a demo. Its last listed plans were $249, $319 and $399 a month for 10 seats, billed yearly, plus $3–$5 per extra seat and a one-time $1,000 implementation fee. A 10-person team on Core pays about $3,988 in the first year. If you want a public price and a free trial, Helpable starts at $29 a month with no setup fee.
Below is everything we could verify, checked on Trainual's own pricing page on October 17, 2026, and what that means for a small team. If you're comparing tools, our list of Trainual alternatives has prices for nine other options.
Does Trainual show its prices?
No. Trainual's pricing page lists four plans (Core, Pro, Premium and Enterprise) without prices. Its FAQ answers "How much does Trainual cost?" with "Pricing and plans vary depending on the size of your team and the features you need," and asks you to book a demo.
What the page does say (checked Oct 17, 2026):
- A one-time implementation fee of $1,000 applies, and implementation support is marked "Required" on every plan. It covers 4–6 weeks of work with a specialist: content migration, account structure and a rollout plan.
- No free trial. The FAQ points you to a demo instead.
- "Trainual is best suited for companies with 25 - 1000 employees."
- You can pause your account for up to 3 months, and after you cancel you keep access until the end of the billing period.
Trainual's last listed prices
The pricing page no longer displays prices, but its page code still holds the seat calculator Trainual used before. Those numbers match what several comparison sites reported in 2026:
| Plan | Price for 10 seats | Each extra seat | Billing |
|---|---|---|---|
| Core | $249/mo | $3/mo | Billed yearly |
| Pro | $319/mo | $4/mo | Billed yearly |
| Premium | $399/mo | $5/mo | Billed yearly |
| Enterprise | Quote | Quote | Quote |
Treat these as a starting point for your conversation with sales. Your quote can be different, and we couldn't confirm a monthly-billing price.
What a team pays in the first year
First-year cost at the last listed prices, billed yearly, including the $1,000 implementation fee:
| Team size | Core | Pro | Premium |
|---|---|---|---|
| 10 people | $3,988 | $4,828 | $5,788 |
| 15 people | $4,168 | $5,068 | $6,088 |
| 25 people | $4,528 | $5,548 | $6,688 |
| 50 people | $5,428 | $6,748 | $8,188 |
From year two the setup fee drops away, so a 10-person team on Core pays $2,988 a year.
What's in each Trainual plan
From the comparison table on Trainual's pricing page (checked Oct 17, 2026):
| Core | Pro | Premium | Enterprise | |
|---|---|---|---|---|
| Video upload and hosting | No | Yes | Yes | Yes |
| Training paths | No | Individual | + templates | + templates |
| E-signatures | No | 300 a year | Unlimited | Unlimited |
| Version history | 30 days | 90 days | Unlimited | Unlimited |
| SCORM storage | No | 5 GB | 15 GB | Ask |
| Logo and brand colors, custom domain, SSO | No | No | Yes | Yes |
| API, priority support | No | No | No | Yes |
On every plan: AI-assisted writing, AI search, quizzes, screen recording, templates, a mobile app and integrations with HR and payroll tools such as Gusto and BambooHR.
The detail that catches small teams: uploading your own video starts on Pro, and Core has no training paths or e-signatures.
Why small teams find Trainual expensive
Three things add up:
- The 10-seat base. A 6-person team pays for 10 seats.
- The $1,000 setup fee. It's required on every plan, before your team reads a single page.
- No trial. You decide after a demo, without testing it on your own procedures.
None of this is unusual for software built for 25 to 1,000 employees, which is the range Trainual names itself. It just means a 5- to 20-person team pays for an onboarding process sized for bigger companies.
Questions to ask on the Trainual demo
If Trainual is on your shortlist, these questions get you a clear number:
- What's my price for my exact team size, monthly and yearly?
- Is the $1,000 implementation fee negotiable, or can it be dropped if I set up the account myself?
- Which plan includes video upload and training paths, and what does that plan cost for my team?
- What happens to my price when I add people mid-contract?
- Can I export my content if I leave, and in what format?
Trainual vs Helpable: price for a small team
Helpable publishes its prices, has no setup fee and lets you try it for 14 days without a credit card. Monthly prices:
| Team size | Trainual Core (last listed) | Helpable Business | Helpable Business Plus |
|---|---|---|---|
| 10 people | $249/mo billed yearly + $1,000 setup | $92/mo | $129/mo |
| 25 people | $294/mo billed yearly + $1,000 setup | $227/mo | $249/mo |
What you get on Helpable Business: an internal knowledge base and a public help center, step-by-step procedures with read acknowledgements, training with quizzes, assignments with due dates and progress per person. Business Plus adds video lessons, final tests, certificates, automatic assignment for new hires and learning paths. Helpable's plans include 3, 5 or 9 people and add the rest one at a time, so you don't pay for blocks of seats you don't use. See all plans.
An onboarding training in Helpable, built from existing articles and procedures.
Where Trainual does more: screen recording, SCORM, a native mobile app and HR/payroll integrations. Helpable has none of those. If they matter to you, Trainual or another tool will fit better. Our Trainual vs Helpable comparison goes through the differences one by one.
FAQ
How much does Trainual cost per month?
Trainual doesn't publish prices. Its last listed plans were $249 (Core), $319 (Pro) and $399 (Premium) a month for 10 seats, billed yearly, plus $3–$5 per extra seat. You'll get your own quote after a demo.
Does Trainual charge a setup fee?
Yes. Its pricing page lists a one-time implementation fee of $1,000, required on every plan (checked Oct 17, 2026).
Is there a free version of Trainual?
No. There's no free plan and no free trial on the pricing page. Trainual asks you to book a demo.
Is Trainual billed monthly or yearly?
The last listed prices were for yearly billing. Ask sales whether monthly billing is available for your team and what it costs.
What is the cheapest Trainual plan?
Core, last listed at $249 a month for 10 seats, billed yearly. Core doesn't include video upload, training paths or e-signatures.
What's a cheaper alternative to Trainual?
Helpable starts at $29 a month for 3 people with no setup fee and a 14-day free trial. Connecteam is free for up to 10 users, and SweetProcess is $99 a month for up to 10 people. See all Trainual alternatives.
See the price before the demo
If you'd rather test a tool with your own procedures than sit through a sales call, start a free Helpable trial. It takes a few minutes and needs no credit card.