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Training management software

Training management software for teams

Helpable is training management software that gets the right people through the right training on time. It assigns training to people and teams with a due date, reminds them before it is late, tells managers when it is overdue and shows the results per training, team and person.

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  • Due dates and reminders
  • Rules for new team members
  • Reports with CSV export
Training reports in Helpable with completion rate, overdue count, average score and valid certificates, plus results by course, by team and per person

What goes wrong when training is managed by hand

Most small teams keep track of training in a spreadsheet and their head. That works until the team grows.

  • Nobody knows who is done

    Completion lives in a spreadsheet that is out of date the day after you update it.

  • New hires slip through

    Someone joins a team and the onboarding training is never assigned, because the person who usually does it was on leave.

  • Yearly training is forgotten

    The safety or policy refresher was due in March. In June someone notices that half the team never did it.

  • Chasing people takes hours

    Managers send reminders one by one and still cannot say who is overdue when a client or auditor asks.

How training management works in Helpable

From a finished training to a team that has done it on time, in five steps.

  1. Pick or build the training

    Use one of your own trainings, start from a template or let AI draft one from your procedures and articles.

    Pick or build the training: how it looks in Helpable

  2. Assign it with a due date

    Assign to people, teams or everyone. Add a rule so new members of a team get it automatically.

    Assign it with a due date: how it looks in Helpable

  3. Let the reminders do the chasing

    People get a reminder before the due date and when it is overdue. Managers are told about overdue training and get a weekly summary.

    Let the reminders do the chasing: how it looks in Helpable

  4. Repeat what needs repeating

    Set a training to come back every 6, 12 or 24 months, and ask people to redo it when a linked procedure changes.

    Repeat what needs repeating: how it looks in Helpable

  5. Check the results

    Reports per training, team and person show completion, scores, overdue training and certificates, with CSV export.

    Check the results: how it looks in Helpable
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See the state of every training at a glance

Assign once, let the reminders run and read the results whenever you need them.

Results you can act on

Completion, overdue training, scores and certificates per person in one report. Export it to CSV when someone asks for proof.

  • Results per training, team and person
  • Overdue training marked in red
  • CSV export in one click

New members get the right training automatically

Set a rule per team. When someone is added, the training is assigned with a due date, a reminder goes out before it is due and the manager hears when it is late.

Yearly training that runs itself

Repeat a training every 12 months, ask people to redo it when a procedure changes and get a reminder before a certificate expires.

What you get to manage training

Everything that happens after a training is published, from assigning to proof.

  • Employee training

    Build training from short lessons, video, documents and practical tasks, and assign it to people, teams or everyone with a due date. Required training leaves the spreadsheet.

  • Progress and reports

    Reminders go out before and after the due date, and reports show completion, scores and certificates per team and person. Export to CSV whenever someone asks.

  • Recurring training

    On Business Max, a training repeats every 6, 12 or 24 months and a new round starts by itself. Yearly safety or policy training needs no calendar reminder.

  • Certificates

    PDF certificates with a public check code, and on Business Max an expiry date with a reminder before it runs out. No certificate lapses unnoticed.

  • Quizzes

    Six question types, a pass mark and attempt limits show who really understood the material. The score goes straight into the report.

  • Training templates

    Start from a template for onboarding, company policies or security awareness and replace the sample text with your own. A new training is ready to assign the same day.

Training with AI

A first version of a training from your own procedures, in minutes

Pick the articles and procedures that matter and AI drafts lessons and quiz questions that link back to their sources. You check it, adjust it and assign it to the people who need it.

  • Built from your own knowledge
  • Every lesson links to its source
  • Quiz questions drafted for you
  • Nothing goes live until you approve it
Try Helpable free See training with AI
A training drafted by AI in Helpable, with lessons and quiz questions linked to the source articles

Who it is for

Teams that have outgrown the training spreadsheet but do not need a corporate LMS.

  • Teams on location and at client sites

    Cleaning, installation and care teams where every person on a site needs the required training.

    In practice: Every cleaner on a hospital contract finishes the hygiene training before starting there. You assign it to that site's team with a due date, and reminders chase whoever is late.

    See how

  • Shift teams with new and temporary staff

    Hospitality, retail and warehouse teams that train new people every month.

    In practice: New seasonal staff get the onboarding training automatically when you add them to the team. You see who is overdue on the overview and follow up the same day.

    See how

  • Office and client teams

    Agencies, accountancy firms and recruiters who need to show that everyone did the required training.

    In practice: Every account manager completes the privacy and client data training each year. The report per person shows who finished, their quiz score and their certificate, ready to export to CSV.

    See how

  • Startups and software companies

    Fast-growing teams that onboard engineers, support and sales people every month and want each new hire to get the same training.

    In practice: Engineers, support and sales each follow their own learning path, with trainings in a fixed order. New hires see what comes next, and managers get a weekly summary of who is behind.

    See how

  • Care, childcare and education teams

    Teams with certificates that have to stay valid and training that comes back every year.

    In practice: Certificates for lifting techniques and medication expire after twelve months, with a reminder before they do. The report shows per team whose certificate expires soon.

    See how
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Pricing

A plan that grows with your team

Try Helpable free for 14 days, no credit card needed. Then pick the plan that fits your team.

Grow when you need to

Add these to Business and up, any time. You only pay for what you use.

  • More people

    Add people one by one as your team grows, for a fixed price per person on every plan.

    $9/month

  • A second help center

    A help center and handbook for another brand, location or client.

    $10/month

  • Only your brand

    Remove “Powered by Helpable” from your help center. Included in Business Max.

    $19/month

Compare all plans

  • Cancel any time
  • Data stored in the EU

Pages that go with training management

Questions about training management in Helpable

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What is training management software?

Training management software organizes who has to do which training, by when, and records whether they did it. Helpable does this with assigning, due dates, reminders, certificates and reports, next to the training content itself. Recurring training comes with Business Max.

How does Helpable assign training?

In Helpable you assign a training to people, teams or everyone, with a due date. You can also set a rule so new members of a team get the training automatically when they are added.

Does Helpable send reminders?

Yes. Helpable reminds people before the due date and again when training is overdue, tells managers about overdue training and sends managers a weekly summary email. Read confirmations on procedures have no automatic reminders.

Can training repeat every year?

Yes, on Business Max. Helpable can repeat a training every 6, 12 or 24 months, so a new round starts by itself. On Business Plus and up you can also ask people who finished a training to redo it when a linked procedure changes.

Do certificates expire?

They can. In Helpable you set an expiry in months on a certificate, and people get a reminder before it expires. Certificate expiry and custom certificate templates are part of Business Max, and every certificate can be checked through a public verification link.

What reports does Helpable have?

Helpable has training reports per training and per person, with completion, overdue training, scores, pass rate and certificates. Business Plus adds a CSV export, and Business Max adds results per team.

What does Helpable cost?

Training in Helpable starts at $89 per month on Business Plus, with 5 team members, unlimited training, assigning with due dates, reminders and progress per person. Business Max at $179 per month adds automatic assignment and recurring training, and Business ($29) is the knowledge base on its own.

Can I try Helpable for free?

Yes. Helpable has a free trial of 14 days on Business Plus, so you can test assigning, reminders and reports with your own team. You don't need a credit card to start.

Is Helpable an LMS?

Helpable does what small teams use an LMS for: training with lessons, quizzes and certificates, plus assigning and reports. It also holds your procedures and knowledge base. It does not support SCORM files, so it fits teams that build their own training.

Can employees do training on their phone?

Yes. Helpable works in the browser on phones, tablets and laptops, in English and Dutch. There is no native mobile app, and your data is stored in the EU.

Stop chasing training by hand

Assign your first training with a due date, add a rule for new team members and let Helpable send the reminders.

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  • 14 days free
  • No credit card needed
  • Cancel any time