Short answer: If your company wiki lives in Notion and you want people to read and follow it, Helpable is our pick for teams of 5 to 50: a knowledge base, SOPs and training with quizzes in one tool, with proof of who read the latest version, from $29 a month. If you want another flexible wiki, look at Slite or Nuclino. Confluence is free for up to 10 users.
Most "Notion alternatives" lists are about personal notes and to-do apps. This one is for businesses that built their company wiki in Notion: the handbook, the policies, the "how we do things here" pages. Notion is good at letting you shape anything. A company wiki needs some things Notion leaves to you: a fixed structure, an owner per page, and a way to know whether people read the update.
Notion's prices (checked Oct 17, 2026, notion.com/pricing): a free plan that becomes limited once 2 or more members join. Plus is $10 a member per month billed yearly ($12 monthly). Business is $20 billed yearly ($24 monthly) and is the first plan with full Notion AI. Enterprise is a custom price. Below are eight alternatives, with prices from each vendor's own pricing page, checked on October 17, 2026.
Notion alternatives for a company wiki at a glance
| Tool | Built for | Price (checked Oct 17, 2026) | Free plan or trial | Read confirmations | Training with quizzes |
|---|---|---|---|---|---|
| Helpable | Knowledge base, SOPs and training for teams of 5–50 | $29/mo for 3 people, $9 per extra person | 14-day free trial | Yes | Yes |
| Confluence | Team workspace with deep Jira links | Free up to 10 users; Standard $7.15/user/mo at 10 users | Free plan, 7-day trial | No | No |
| Slite | AI knowledge base for teams | Basic $10/user/mo billed yearly | 14-day trial | No | No |
| Nuclino | Simple team wiki | Starter $6/user/mo yearly ($8 monthly) | Free (50 items) | No | No |
| Tettra | Knowledge base that answers in Slack | $8/user/mo yearly ($10 monthly), 10-user minimum | 30-day trial | No | No |
| Outline | Team wiki, hosted or self-hosted | $10/mo for 1–10 members, $79/mo for 11–100 | 30-day trial | No | No |
| Google Sites | Simple internal sites in Google Workspace | Included in Workspace, from $7/user/mo yearly | 14-day trial | No | No |
| Guru | Enterprise AI knowledge | Not public | Not listed | No | No |
Read confirmations means people confirm they read a page, and you see who did for each version. Training means assigning content with a quiz and tracking who finished.
Why teams look past Notion for a company wiki
- The structure is up to you. Every team builds its wiki differently, and it drifts as people add pages.
- No proof anyone read it. Notion can verify that a page is current (on Business), but there's no way to ask people to confirm they read a new policy.
- No training layer. You can't assign a page with a quiz and a due date, or see who finished onboarding.
- AI costs more. Full Notion AI starts on Business, so a 25-person team pays $500 a month billed yearly.
If your team uses Notion for projects and notes and is happy with it, keep it for that. Many teams keep Notion for project work and move the handbook and procedures to a tool built for them.
1. Helpable
Ask a question about how the company works and get a short answer from your own knowledge, with the source.
Built for: small teams that want the company handbook and procedures in one place, everyone trained on them, and proof of who read the latest version.
Helpable is training software for teams of 5 to 50 people, with your knowledge base and SOPs in the same tool. Articles live in a fixed structure: knowledge bases, categories and articles, plus step-by-step procedures with an owner, a version and a review date. When a policy or procedure changes, you publish a new version with a short summary and people confirm they read it. The pages that matter become a short training with a quiz, assigned with a due date.
What you get on every plan
- An internal knowledge base and a public help center for customers
- Step-by-step procedures with photos, and read acknowledgements per version
- Training with lessons and quizzes, assigned with due dates and reminders, and progress per person
- AI search that answers questions from your own content with a link to the source, and AI credits included
- An AI writer that drafts articles from documents you upload (PDF, Word, text, Markdown or CSV)
Plans: Business is $29 a month for 3 people. Business Plus is $89 a month for 5 people and adds video lessons, final tests, certificates, automatic assignment for new hires and learning paths. Business Max is $179 a month for 9 people and adds recurring training, results per team and locations with their own managers. You add people one at a time. The free trial runs 14 days and needs no credit card.
Pick it if: your Notion wiki is really a company handbook, and you want new people trained on it and everyone on the latest version.
Not the right fit if: you want databases, project boards and docs in one place, a free plan, or a native mobile app. Helpable is for knowledge and training only, and runs in the phone browser.
An onboarding training built from existing articles and procedures, ending with a short quiz.
2. Confluence
Built for: a team workspace with pages in spaces, whiteboards and databases, and deep links to Jira.
Price (checked Oct 17, 2026): free for up to 10 users with 2 GB of storage. Standard is $7.15 a user per month billed monthly at 10 users, or $720 a year for 1–10 users. Premium is $14.10 a user per month. 7-day free trial of the paid plans (atlassian.com).
Pick Confluence if:
- Your team plans its work in Jira. Helpable has no Jira connection.
- You're 10 people or fewer and want a free wiki.
- You want whiteboards and databases next to your pages.
Pick Helpable instead if:
- Nobody on your team uses Jira. Confluence's deepest link is with Jira. Helpable is built for teams outside software development: procedures, a handbook and training.
- You need to know who read the latest version. Confluence has no built-in read confirmations or quizzes. Helpable has both on every plan.
- You don't want to tend spaces and page trees. Helpable gives every procedure an owner and a review date, and reminds the owner when it's due.
See our list of Confluence alternatives.
3. Slite
Built for: a knowledge base for teams, with AI that answers questions from your docs.
Price (checked Oct 17, 2026): Basic is $10 a user per month billed yearly. Pro is $20 billed yearly and adds more AI credits and the Slite agent. 14-day free trial, no credit card, no free plan (slite.com/pricing).
Pick Slite if:
- You want something close to Notion's docs, focused on team knowledge, with AI answers on the first plan.
- Basic at $10 a user billed yearly fits: $100 a month for 10 people.
Pick Helpable instead if:
- You need to train people on the docs. Slite is built as a knowledge base. Helpable turns any article or procedure into a short training with a quiz, assigns it with a due date and shows progress per person.
- You want a help center for customers too. Helpable includes a public help center next to the internal knowledge base.
- You want to pay month to month. Slite's pricing page shows yearly prices only. Helpable bills monthly, and yearly saves about 20%.
4. Nuclino
Built for: a simple team wiki, which Nuclino calls "your team's collective brain".
Price (checked Oct 17, 2026): a free plan with 50 items. Starter is $6 a user per month billed yearly ($8 monthly). Business is $10 billed yearly ($12 monthly) and is the only plan with the AI assistant. Guests and read-only members count as users. 14-day free trial (nuclino.com/pricing).
Pick Nuclino if:
- You want a cheaper, simpler wiki than Notion: Starter is $6 a user billed yearly, $60 a month for 10 people.
- The free plan's 50 items are enough to start.
Pick Helpable instead if:
- You need proof people read and learned it. Helpable asks for read acknowledgements per version and assigns training with quizzes. Nuclino is a wiki.
- You want AI on every plan. Nuclino's AI assistant is only on Business ($10 a user billed yearly). Helpable includes AI search and an AI writer on every plan.
- Your procedures are hands-on. Helpable procedures are numbered steps with photos that people open on their phone.
5. Tettra
Built for: a knowledge base that answers repeat questions in Slack, with experts who verify pages.
Price (checked Oct 17, 2026): Scaling is $8 a user per month billed yearly ($10 monthly), with a 10-user minimum. 30-day free trial, no free plan (tettra.com/pricing).
Pick Tettra if:
- Your team asks most of its questions in Slack. Helpable has no Slack app today.
- You have 10 people or more and want experts to verify pages.
Pick Helpable instead if:
- You're fewer than 10 people. Tettra's 10-user minimum means at least $80 a month billed yearly ($100 monthly). Helpable Business is $47 a month for 5 people.
- You need training and read confirmations. Helpable assigns procedures as training with a quiz and records who confirmed each version.
More detail: Helpable vs Tettra.
6. Outline
Built for: a team knowledge base and wiki, in the cloud or self-hosted.
Price (checked Oct 17, 2026): cloud is a flat $10 a month for 1–10 members, $79 for 11–100 and $249 for 101–200. A self-hosted Community Edition is free with limited features. 30-day free trial (getoutline.com/pricing).
Pick Outline if:
- You want a clean Notion-style wiki at a low flat price: $10 a month for up to 10 members. That's less than Helpable at any team size.
- You want the option to host it yourself.
Pick Helpable instead if:
- The wiki is your training material. Helpable turns pages into a short training with a quiz, assigns it and shows who finished.
- Procedures need an owner, a version and a review date. Helpable asks people to confirm each new version, so you know who's up to date.
- You want a help center for customers too. Helpable includes one on every plan.
7. Google Sites (Google Workspace)
Built for: simple internal websites, included with Google Workspace.
Price (checked Oct 17, 2026): Sites comes with every Workspace plan. Business Starter is $7 a user per month with a 1-year commitment ($8.40 flexible), Business Standard $14 ($16.80 flexible). 14-day free trial (workspace.google.com/pricing).
Pick Google Sites if:
- You already pay for Google Workspace and need a few linked pages pointing to your Docs.
- You don't need to track who read what.
Pick Helpable instead if:
- Pages need an owner and a review date. In Sites, keeping pages current is up to you. Helpable reminds the owner when a procedure is due for a check.
- You need to know who read the policy. Helpable records read acknowledgements per version and assigns training with quizzes.
- People ask questions in plain words. Helpable's AI search answers from your own content with a link to the source, on every plan. In Workspace, Gemini in Docs and Drive starts on Business Standard at $14 a user billed yearly.
More detail: Helpable vs Google Drive.
8. Guru
Built for: enterprise AI knowledge, with verified answers inside Slack, Teams and the browser.
Price (checked Oct 17, 2026): not public. The price is "tailored to your organization's scale", with no plans or trial listed (getguru.com/pricing).
Pick Guru if:
- You're a larger company that wants knowledge pushed into Slack, Teams and the browser.
- You need enterprise security paperwork such as SOC 2 Type 2.
Pick Helpable instead if:
- You want a public price and a trial. Guru lists no price, plans or trial. Helpable lists every price and has a 14-day free trial.
- You're 5 to 50 people. Helpable is built for that size and adds people one at a time.
- You need training. Helpable assigns procedures with quizzes and due dates and shows progress per person.
More detail: Helpable vs Guru.
What a team of 10 or 25 pays
Monthly prices, checked October 17, 2026. "Yearly" is the monthly rate when you pay for a year.
| Tool | Team of 10 | Team of 25 |
|---|---|---|
| Helpable Business | $92/mo | $227/mo |
| Helpable Business Plus (video, certificates, auto-assign) | $129/mo | $249/mo |
| Notion Plus | $120/mo ($100 yearly) | $300/mo ($250 yearly) |
| Notion Business (full AI) | $240/mo ($200 yearly) | $600/mo ($500 yearly) |
| Confluence | Free (up to 10 users) | Standard; use Atlassian's calculator |
| Slite Basic | $100/mo billed yearly | $250/mo billed yearly |
| Nuclino Starter | $80/mo ($60 yearly) | $200/mo ($150 yearly) |
| Tettra Scaling | $100/mo ($80 yearly) | $250/mo ($200 yearly) |
| Outline (cloud) | $10/mo | $79/mo |
| Google Workspace Starter | $84/mo ($70 yearly) | $210/mo ($175 yearly) |
A plain wiki is cheaper than Helpable. The difference pays for training, quizzes, read confirmations and progress per person, which none of the wikis above include.
Who finished their onboarding, who's overdue, and their quiz scores.
Free Notion alternatives for teams
If you need a free option (checked Oct 17, 2026):
- Confluence: free for up to 10 users.
- Nuclino: free for up to 50 items.
- Outline Community Edition: free if you host it yourself.
- BookStack and Wiki.js: free, open-source wikis you host yourself.
Helpable has no free plan. You get a 14-day free trial with your own pages.
How to move a company wiki out of Notion
- Pick the pages that matter. Most Notion wikis have a long tail of old pages. Start with the 20 pages people open most: onboarding, policies, the procedures for daily work.
- Export them. Notion lets you export pages, for example as Markdown or PDF.
- Upload and review. In Helpable, upload the files and let the AI draft articles and procedures from them. You check each one before it goes live. There's no direct Notion import.
- Assign the important ones. Turn onboarding pages into a short training with a quiz, and ask everyone to acknowledge the key policies.
Say a 20-person marketing agency has its handbook in Notion: 140 pages, a third of them out of date, and new hires who skim it in week one. Moving the 20 pages that matter into Helpable, with an owner and a review date each, and assigning a 30-minute onboarding training, gives the founders a handbook people read and a list of who finished. See company wiki software or Helpable vs Notion.
FAQ
What is the best Notion alternative for a company wiki?
For teams of 5 to 50 that want a handbook people read and follow, Helpable adds read confirmations and training with quizzes to a knowledge base. For another flexible wiki, Slite or Nuclino. For a free wiki up to 10 users, Confluence.
Is Notion good for a company wiki?
Notion works well as a wiki if someone designs and maintains the structure. It has no built-in way to ask people to confirm they read a page, assign training or quiz them, so you can't see who knows the latest version.
Is there a free Notion alternative for business?
Confluence is free for up to 10 users, and Nuclino is free for up to 50 items. BookStack, Wiki.js and Outline's Community Edition are free if you host them yourself (checked Oct 17, 2026).
How much does Notion cost for a team?
Plus is $10 a member per month billed yearly ($12 monthly), and Business, with full Notion AI, is $20 billed yearly ($24 monthly). A 25-person team pays $250 to $600 a month depending on plan and billing (checked Oct 17, 2026).
Can I import my Notion pages into Helpable?
Not directly. Export the pages from Notion as Markdown or PDF, upload them to Helpable, and the AI drafts articles for you to review.
Should I replace Notion completely?
Not always. If your team uses Notion for projects and notes, keep it for that. Move the company handbook and procedures to a tool where you can assign them, check who read them, and train new people on them.
Try it with your own handbook
Upload your 20 most-used Notion pages, assign one as a training, and see who finishes it. Start a free 14-day trial of Helpable (no credit card), or compare the plans first.